Minutes - 1/2010
Saturday, February 20, 2010 11:30 AM







Historic Streetcar Station

1224 North Lexington Parkway NorthSaint PaulMN 55103

Tuesday January 19, 2010

7:00 PM


Meeting Minutes


Directors present:  Chris Bedford Pete Bolstad, Barbara Clark, Barbara Frick, Chris Harkness, Leah Johnson, Jon Knox, Karl Koch, Mike MacDonald, Chris Martineau, Marcy Micek, Marsha Milgrom, Dolores Rufenacht, Matt Schmitt

Directors excused: Scott Baker

Staff/interns present: Rhonda DeBough Insook

I.            Call to Order                                                                                                                                     

 The meeting was called to order at 7:00 p.m. by Leah Johnson.


      II.            Review, Amend, Approval of Agenda


No changes were made to the agenda.            


III.            COMMUNITY SECTION                                                                                                                        


A.            Board Chair Report


The former Personnel Committee has been dissolved.  The Community Organizer had a performance review by Executive Committee.  Positions and hours have changed somewhat.  Currently a temporary staff, Becky Cline, is doing bookkeeping work.  After 6 months the staff functions will be reassessed.


B.            Treasurer’s Report - December Financial Statement Review


Financial statements were reviewed.


C.            Update on Como Park Transportation Impact Planning Process


Chris Martineau explained that Neighbor Relations Committee members had developed an application and set of criteria for selection of District 10 Project Advisory Committee (PAC) representative.  This person is one of about a dozen, including City Council members or their representatives, Parks staff, etc.  Once approved, the criteria will be used to solicit and select eligible candidates. 

All applications must be received by the District 10 office by Tues., Feb.  Selection will occur Wed., Feb. 3 at the District 10 Executive Committee meeting, 7-8 pm, Streetcar Station.  Candidates are also invited to present themselves in 5 minute increments.  An alternate will be selected.  A reminder that members wishing to vote on PAC representative selection must be registered also as District 10 members at least 3 days in advance of the vote, or by Fri, Jan. 29. The process for selecting the representative will be posted and e-blasted by District 10.


Changes from the original draft were proposed.  Barbara Frick suggested item #6 P2 be changed to, “Explain ability to impartially express community views determined by the majority of District 10.”


The board voted to adopt committee charter, as amended, with motion by Bolstad, seconded by Milgrom. Changes were made and a final charter will be circulated. 


D.  Review of Ad Hoc Transportation Plan Committee Charter


An Ad-Hoc Committee will assume the role of working to gather input from the community and be the primary source that helps facilitate information to and from the District 10 representative to community members on behalf of the district.  This committee has drafted a charter.


Pete Bolstad explained the purpose of the committee, which is to figure out how best to solicit community input, in consult with the PAC Representative, consultant and District 10 board.


The first meeting of the PAC will be Feb. 10 from 3-5 p.m.  It would be ideal to hold the Ad-Hoc meetings as early after the PAC as possible in order to provide the Ad-Hoc Transportation Plan Committee and District 10 with the most recent information.


IV.            ACTION ITEMS


A.  Approval of PAC representative solicitation process


Board members voted on the Ad-Hoc Como Park Transportation Impact Plan Committee’s charter, as drafted, with the following insertion:  Committee Purpose, “....communicate TO THE PAC REP…the needs….”   Bolstad motioned to approve draft as amended, seconded by Harkness. Motion unanimously approved.  Community voted to approve.  Unanimously approved by paper ballot.




A.            Minutes and Financial Statements


Minutes amended with changes to Item VC:  insert request after COPP, and strike third sentence. Motion by Koch, seconded by Martineau to approve board minutes as amended.  Approved.  Financial statements were accepted.  


B.                  Staff Report 

Board training (Board Basics) is coming up.  Reserve a spot soon if interested.  The Honor Roll event is this Friday.  Three District 10 members are being honored for their work.  Rhonda is a candidate to manage Senator Ellen Anderson’s political campaign.   There is no apparent conflict of interest in District 10 Bylaws.  A suggestion was made that, once bylaws are revised, the topic of conflict should be explored both for board members and staff.  Another suggestion has been made to update the conflict of interest policy. New board members will be sent 3 policy documents:  records retention, harassment and conflict of interest.


C.                  Committee Updates


Land Use Committee minutes stated the manager of Gabe’s was invited to attend but did not attend.  District 10 members would like to hear about the noise variance in advance of approving it, though District Council approval is not necessary from a strictly legal perspective.


Executive Committee minutes correction:  change heading to “Executive Committee Meeting.”


D.                  Fund Development Update


        Committee Chair Chris Bradford spoke about upcoming events.  A total of eight events are planned for 2010.   Of these, four have fundraising components.   Others include volunteer appreciation, cleanup, etc.  The Committee will be asking District 10 board and community members to take a lead role in some events.  One possibility might be tapping the Safety Committee as a community-building activity.  Specific descriptions will be developed and posted on the web to attract possible event leaders.   A grants schedule is also being proposed.   In order to make a fit between funds and activities, board committee chairs should send Chris an e-mail indicating the needs outlined by their committees.


E.                   Strategic Planning, Bylaws Revision


This year’s emphasis will be on strategic planning, which may lead to bylaws, mission revision.  A committee chairs’ meeting is planned later this month to discuss collaborative opportunities.


F.                   Review/Discuss Revised Board Member Descriptions


A handout was prepared by Leah Johnson to explain how the transition from past to current board has occurred.  The Treasurer’s role must be distinct from staff.   A policy document was created on a temporary basis to enable this to happen.   Becky Cline has been hired until May 1 as bookkeeper. 


Issues are whether a staff person can do grant writing given budget restrictions.   Motion by Martineau to have a job description discussion, seconded by Clark, and unanimously approved, with further discussion at the February board meeting.  


Discussion followed about Treasurer role.  Discussion over the perceived discrepancy between how bylaws are written and the way in which information has flowed in past few months.


Motion made to review board descriptions.  Motion passed, with Johnson and Bolstad abstaining.


G.                  2010 Budget Review


Board members asked about the strategic planning and committee projects line items.  A request has been made to prepare meeting materials in a more timely fashion. Going forward Josh Witte will be responsible for creating a plan to identify process to get items together more quickly.  If a committee meets with little turnaround time, a suggestion might be to defer minutes to the next meeting.


VI.      Action Items


A.            Approval of 2010 Budget


Budget review can be submitted as a draft and then finalized next month.  Motion made to table approval until board had more thoroughly reviewed budget by MacDonald, seconded by Schmitt.  Motion unanimously passed.


B.            Approval of Board Member Description


A position description for board members, with Chair, Vice Chair, Treasurer and Secretary roles, is being revised.  A draft was circulated for consideration, with further discussion expected at a later date. 


VII.                  Adjourn                                                                                                                                             


Meeting adjourned at 9:17 p.m. 

District 10 Como Community Council | 1224 Lexington Pkwy N, Saint Paul, MN 55103 | 651.644.3889 | district10 [at] district10comopark.org

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