DISTRICT 10 COMO COMMUNITY COUNCIL
EXECUTIVE COMMITTEE MEETING
Historic Streetcar Station, 1224 North Lexington Parkway North, Saint Paul, MN 55103
Wednesday, April 7, 2010, 7:00 PM
Directors present: : Panod Klongtruatroke, Jon Knox, Marcy Micek, Marsha Milgrom
Staff present: Rhonda DeBough Insook
1. Call to Order/Agenda
The meeting was called to order and agenda approved at 7:03.
2. City Contracts
Committee members had compiled 2009 year end results corresponding with proposed objectives and activities. A question was raised as to whether there had been a district wide evaluation as proposed. Due to board turnover, this was the only apparent activity not implemented. Many activities had substantial detail.
With the number of events, not all need full descriptions. DeBough will be the final review on the 2009 Citizen Participation and Crime Prevention City grant requests, along with 2010 objectives. Then the District plans to submit to the City of Saint Paul for review and approval
within the next few weeks. Last year’s city plans were submitted in May. Going forward, in 2010 each of the 4 executive committee members will commit to one of four objectives areas, each with different activity timelines, to anticipate reporting needed.
3. Financial Forecast
Marcy Micek mentioned the District’s fund balance is around $7,000, necessitating the need for city grants to be completed and possible deferment of non essential payment. Micek would like to see routine spreadsheets and create a balance flow protection plan for the future. COPP reimbursements are also coming up. Chair Knox will also check with the City to determine when grant payments may be anticipated. Micek also suggested District staff receive access to online banking to expedite the accurate cash projections in the future.
4. Human Resources Policy Review
Marsha Milgrom updated the group on progress to date on the Human Resources (HR) workgroup. The goal was to thoroughly review current District policy, compare against other districts and best practice literature, and make any recommendations for change by summer. City District Coordinator Diane Wanner has provided three district policies, as well as a sample policy from the Council of Nonprofits. Milgrom will put together a matrix after reviewing each to highlight each policy area. Rhonda DeBough mentioned a least one inconsistency within internal documents and existing policy. Panod Klongtruatroke has offered to take the existing policy and convert electronically for editing. There was discussion about intern and volunteer policy. Micek has offered to more fully explore this issue as part of the HR workgroup. Any other board members interested should contact Milgrom. A kickoff meeting will be scheduled.
5. Staff Updates
Rhonda DeBough reported a number of activities planned and past. The Streetcar event went well, with a number of seniors turning out. April 10 hosts two events; a clean up sponsored by the City, and the District 10 Walk & Talk. DeBough is working on a weekend long “staycation” July 23 to coincide with National Night Out; partners include Coffee Grounds and the Northwest Como Recreation Center. The Safety Committee has been part of the staycation and is planning a biking event. A seed swap, plant swap and veggie swap are planned this summer as well. Yoga in the Park begins again in May, with a portion of voluntary donations benefiting District 10.
The meeting was adjourned at 8:42 p.m.
Submitted by Marsha Milgrom