DISTRICT 10 COMO COMMUNITY COUNCIL BOARD MEETING
Historic Streetcar Station
1224 Lexington Parkway North, St Paul, MN 55103
Tuesday, December 20, 2011
I. Call to Order Jon Knox called the meeting to order at 7:04 p.m.
II. Board Introductions: All board members present introduced themselves and identified where they live within the district.
Members Present: Ted Blank, Barbara Clark, Dick Dian, Ron Edlund, Chris Harkness, Linda Hinderscheit, Panod Klongtruatroke, Jon Knox, Jody McCardle, Kim Moon, Penny Spence, Betsy Wehrwein
Excused: Laurie Erickson
Absent: Matt Streit
Staff Present: Jessica Bronk
III. Review, Amend, Approval of Agenda:
Motion: Accept the agenda with the addition of Penny Spence’s update of personnel policy (Klongtruatroke-Moon)
IV. COMMUNITY SECTION
A. Potluck: Wonderful food to share was brought by all board members.
B. Board Chair Report: Jon Knox gave a brief update on the progress of the Sholom Home property remodeling: A few final details on the permit to allow demolition need to be taken care of before demolition can start. Jon communicated our concern about the lack of snow removal on the sidewalks. The contractor did not know this was their responsibility and will take care of this in the future.
C. Treasurer’s Report: Penny Spence distributed a written report. Accounts are in good position. Penny had projected some cash remaining in this year's budget at the end of the year, but it looks like we will have spent slightly more than budgeted. If we need to purchase something, we do have sufficient funds in the bank to obtain necessary items. Penny is working on the 2012 budget and would like committees to submit their budgets to her by the next board meeting.
D. Public Works presentation on City snow operations: Kevin Nelson, Street Maintenance Engineer, was present. His presentation included information on goals, operations plan/organization chart, Salt and brine application, snow emergency declaration rules (3 inches, like to declare by noon, but for sure by 3:00 p.m.), and types of equipment. All trucks now have automatic vehicle location, so location and progress of trucks can be monitored. Snowplows currently in use average 20 years old (oldest is 40 years old)--requesting bonding from mayor to acquire newer equipment. During the average snow emergency, 3000 cars are towed, 1000 are ticketed. There were questions re towing. If there are problems with tows, contact Public Works. Plows are sent out to take care of the areas where cars had been parked when the snow plows made the first pass down the streets. Public Works Department does not get any of the revenue from tickets or tows. Detailed information is available on the website. There are 950 miles of streets to plow. Betsy suggested putting information in a D10 e-blast about residents shoveling out fire hydrants, sidewalk corners, and school bus stops. It would help the drivers know where the curbs are if residents would flag them.
E. Open Sub-district 2 board position: Position still unfilled.
F. Miscellaneous community discussion: None
V. BOARD BUSINESS SECTION
A. Review/Amend/Approve Minutes & Financial Statements: Panod Klongtruatroke amended the minutes to reflect that Jon, Betsy and Ted's absences were excused at the last meeting. Minutes approved with correction. (Moon-Klongtruatroke)
B. Committee Structure:
a. Executive Committee Action Item, and
b. Discussion on committee chairs:
Panod Klongtruatroke led the discussion on committee reorganization. The Executive Committee recommended a consolidation plan for discussion and vote tonight. The rationale is to sustain and strengthen committees by assigning additional board members, increasing staff presence and support for committees, and increasing community participation. Charters and proposed committee budgets need to be established and presented at the January Council meeting. Jessica will assist with this task.
Motion: Dissolve the standing Communications Committee (Klongtruatroke-Spence) Passed unanimously
Motion: Rename and restructure the standing Finance Committee to “District Operations Committee.” (Klongtruatroke-Spence) Passed unanimously
(Note: The quarterly newsletter will be under the direction of this committee.)
Motion: Dissolve the standing Safety Committee (Klongtruatroke-Spence) Passed unanimously
Motion: Rename and restructure the standing Neighborhood Relations Committee to the “Neighborhood and Safety Committee. (Klongtruatroke-Spence) Passed unanimously
(Note: Staff crime statistic reports and block clubs will be under the direction of this committee.)
Ron Edlund volunteered to chair the Environment Committee. There are dedicated members of the environmental Committee. Mike McDonald, former Board member and committee chair, will still be a member of the committee.
Penny Spence volunteered to chair the District Operations Committee: Jody McCardle and Barbara Clark will be part of the committee.
Kim Moon agreed to chair the Land Use Committee for another year.
Ted Blank and Betsy Wehrwein have agreed to co-chair Neighborhood Relations and Safety. This committee oversees Block Clubs, Staycation, and the proposed development of Como Park Business Association.
D10 Land Use Plan Revision ad hoc Committee: Chris Harkness is chairing. Dick Dian will be part of the committee.
Dick Dian will also attend the HHH Job Corps luncheons as the board representative and help with the newsletter.
C. Updates on Personnel Policy:
Motion: Revise D10 staff holidays to match those given to Federal/State employees, with the following exception: Columbus Day will not be included as a staff holiday, but a floating (8-hour) holiday will be added instead. The District 10 Community Council handbook will be revised accordingly. (Spence-Clark). Passed unanimously.
Motion: Revise the current Health Benefits Policy from “Health benefits for full-time employees are offered at $100 per month, if allowable, and must be accompanied by a receipt. Allowable expenses are those equal or less than the actual documented health expenditures incurred,” to the following: “Health benefits for full-time employees are offered at $150 per month, if allowable, and must be accompanied by a receipt. Allowable expenses are those equal or less than actual documented health expenditures incurred.” (Spence-Blank) Passed.
D. Ward 4 COPP grant:
Jessie submitted the grant proposal for the Ward 4 COPP grant. Jody assisted in the writing of the grant. The grant requested funding for two projects: D10 Land Use Plan revision and neighborhood business survey. Each grant requested $2,500 for personnel. If we do not get the grant from Ward 4, we will investigate grants from Ward 5 after Amy Brendmoen takes office on January 1, 2012.
E. Partner with Barter Market- January 21: Jessie Bronk spoke with a neighborhood resident, who participates in a barter market to exchange goods with others who wish to participate. The resident wants to use the Streetcar Station for this event in January. Discussion ensued whether or not the Streetcar Station can be used for this purpose as city property. Jessie is suggesting that D10 act as a sponsor for the event. The Parks and Rec schedule needs to be checked to see if the time is open. A board member will need to be present. Panod Klongtruatroke volunteered. Chris suggested Lyngblomsten as an alternative venue.
Motion: D10 should participate in this event. (Klongtruatroke-Dian) Passed.
F. Grant opportunity with CLNN: Janna Caywood, organizer of the Como Lake Neighborhood Network, would like to consider partnering with us on the EPA’s Urban Waters Small Grant. The grant provides funding for urban communities that want to restore an impaired, local body of water and address community revitalization in the process. It was suggested that the Environment Committee should review this. If the committee supports it, it would be sent to the board.
G. Staff Report (Jessie Bronk) Community garden group is being formed. Jessie has talked to the city, which has surveyed neighborhoods regarding potential sites. Jessie is looking to set up a workshop regarding the development of a community garden at the end of January.
H. CRPAC Update- (Paul Kolias): Deferred until the next board meeting.
I. Committee Updates
a. Land Use Committee (Kim Moon):
· A revised 2012 Work Plan will be on website in next day or two.
b. District Plan Ad Hoc Committee (Chris Harkness)
· First meeting on January 9th at the Street Car Station. Josh Williams, City staff person, will be at the first meeting.
c. Neighborhood Relations Committee (Betsy Wehrwein):
· Como Park Neighborhood Home Owners Forum. This will be held at St. Timothy's Lutheran Church on February 23, 2012. There will be an hour and a half for panel discussion and presentation, with time for Q&A following (handout distributed). Resources represented at the forum include: St. Paul Area Association of Realtors, Ramsey County Property/assessor, St. Paul Planning and Economic Development, Neighborhood Development Alliance, and Terra Firma. Betsy is investigating the participation of a local lending institution. Several credit unions were suggested. Jody asked if the topic will include how to modify homes as homeowners age, so they are able to stay in their homes. Betsy agreed that this would be a worthwhile issue.
Motion: Neighborhood Relations and Safety Committee should moves ahead with this plan. (Klongtruatroke-Clark) Passed
d. Communications Committee: no report
e. Environment Committee: no report
f. Neighborhood Safety Committee: no report
g. Bylaws Review ad hoc Committee update (Panod Klongtruatroke): Panod will try to schedule a meeting in January.
By the next Board meeting, committees should have a draft of their work plans and budgets as best they can, with approval at the February meeting at the latest. We can't get reimbursed from the City until they have approved our plans/budgets for the year.
VI. Adjourn: The meeting was adjourned at 9:05 p.m.
Respectfully submitted by Linda R. Hinderscheit, Secretary
These minutes were approved at the 1/17/2012 meeting of the District 10 Community Council.